Administrative Assistant: Part-time

Wednesday, January 13, 2021 to Wednesday, February 3, 2021


The Administrative Assistant provides support to the Deputy Registrar and all other functions of the BCIA office. This is a permanent part-time clerical position of up to 29 hours per week, with the possibility of becoming full-time in the future. The position is during the business week with flexible hours and is located in Langford, BC. Salary is $21 per hour.

Tasks include:

Clerical support for Deputy Registrar

  • Complete administrative tasks relating to the articling program
  • Update member information on database
  • Compile member materials
  • Assist with compilation and processing of applications

Clerical support of BCIA Office

  • Reception duties
  • Register registrants for events and process registrant fees
  • Print and frame certificates
  • Mail duties: preparing mail items, post office and mail distribution
  • Maintain confidential records, files and archives as directed
  • Order office supplies
  • Order couriers upon request
  • Contact members with non-functional emails or phone numbers to update
  • Update member information in database
  • Create multiple binders from a sample and supporting documents
  • Assist with special projects as requested.

Required skills and qualifications:

  • Competent in Microsoft Office: Outlook, Word, Excel, PowerPoint
  • Familiarity with databases is an asset
  • Familiarity with Adobe Indesign® is an asset.
  • Good writing and communication skills
  • Excellent attention to detail
  • Typing speed of 40 wpm or better
  • Works well in a small team environment
  • Demonstrated ability to work independently
  • Willingness to learn
  • Fluent in written and spoken English
  • Legally able to work in Canada.
  • Office administration certificate/diploma or equivalent preferred.

Deadline for application is 4:00 pm, Wednesday, February 3, 2021

Apply by email  with cover letter and resume at

Enquiries can be directed to Julia at