Position: The Administrative Officer is a dedicated, eager all-round team player that thrives on providing administrative and bookkeeping support to staff in our Langford office, primarily to the CEO/Registrar, Deputy Registrar, the Financial Officer and the Provincial Professional Development Coordinator.
Hours: This position is Monday to Friday, 35 hours per week, 8:30am-4:00pm.
Location: Langford, BC. Potential Friday/Saturday group travel 3–5 times annually within BC, primarily to Vancouver, to commence after the travel health restrictions are lifted.
Benefits: Comprehensive medical, dental, insurance benefits after 90 days, RRSP employer contributions after one year.
- Manage reception and phones as the first point of contact for registrants and the public;
- Manages administrative services for the articling program;
- General bookkeeping: data entry of payables and receivables to Sage accounting software, monthly bank and credit card reconciliations, reports generation in Excel; process invoice payments;
- Schedules Council and committee meetings, books rooms, catering and accommodation;
- Take accurate minutes at meetings;
- Order, frame and mail professional documents and seals;
- General office duties, including: mail, couriers, ordering and maintaining office supplies;
- Maintain records, files and archives in accordance with FOIPPA and BCIA’s retention policies;
- Assist or manage special projects as requested.
- An office administration certificate/diploma or 3 + years equivalent experience;
- Typing speed of 50 wpm or higher;
- High level of competence with Microsoft Office applications: Word, Excel, PowerPoint, Outlook;
- Fluent and excellent communicator in spoken and written English;
- Accurate data entry for all task and excellent attention to detail;
- 2+ years of minute taking experience;
- Ability to work simultaneously on multiple projects;
- Strong organizational skills and the ability to prioritize tasks based on deadlines;
- Works well in a small, busy, caring environment;
- Works independently;
- A willingness to learn and a desire to assist the team
- Familiarity with Adobe Acrobat and graphic design are assets
- Database or website management experience is considered beneficial.
BCIA is committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our Registrants and our scholarships including, but not limited to; women, Indigenous, Black and People of Color, persons with disabilities and persons of any sexual orientation or gender identity. All qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.