5 The following selection principles are prescribed for the purposes of section 25 (1) of the Act:
(a) merit, which principle is upheld by a nomination committee having regard to the skills and experience of a nominee that are determined to best meet the needs of the regulatory body;
(b) integrity, which principle is upheld by the nomination committee having regard to information about the nominee, including information entered on the register relating to the nominee or other information about the nominee’s professional conduct and competence, that may support, affect or compromise the nominee’s capacity:
(i) to perform and uphold the duties and functions of a registrant councillor with objectivity and honesty, and (ii) to act ethically without seeking improper personal or corporate gain that would not normally be accepted as compensation by the nominee as a professional.
Process for Selection of Nominees
6 (1) The process set out in this section for the selection of nominees to be registrant councillors is prescribed for the purposes of section 25 (1) of the Act.
(2) A nomination committee must
(a) prepare a list of qualified nominees to stand for election to fill current or expected vacancies on the council, and
(b) make a reasonable attempt to include in the list at least one more nominee than the number required to fill the current or expected vacancies on the council.
(3) In selecting nominees, the nomination committee must ensure that the procedural steps set out in subsection (4) are carried out in accordance with the following procedural principles:
(a) fairness, with selection procedures that (i) are objective, impartial and applied consistently, and (ii) promote equality and are free from discrimination, harassment and victimization;
(b) transparency, with advertisements for appointments or elections that 3 (i) are designed to attract a qualified and diverse field of suitable nominees, (ii) include information about positions and the appointment or election processes, and (iii) are published on a publicly accessible website maintained by or on behalf of the regulatory body;
(c) accountability, with selection procedures that are (i) lawful and consistent with applicable law, and (ii) designed to promote public confidence in the governance of the regulatory body
(d) independence, in accordance with which, the nomination committee and each of the members of the nomination committee are to (i) be free from influence, including any expression of preferences by (A) the council, other than the specification of criteria described in subsection (4) (a), (B) registrants of the regulatory body, (C) the government, or (D) other parties, and (ii) report to the superintendent any attempt to influence the nomination committee or its members.
(4) The nominating committee must ensure that the following procedural steps are taken in the selection process:
(a) considering factors or criteria that are specified by the council to be necessary or desirable, including any capabilities, qualifications or skills (i) relating to fulfilling the duties and functions of a registrant councillor, or (ii) that may not be adequately represented among the registrant councillors on the council;
(b) advertising the following to the registrants of the regulatory body: (i) the current or expected council vacancies; (ii) the capabilities, qualifications or skills that are necessary or desirable for the nominees for the current or expected council vacancies; (iii) any other factors or criteria that are specified by the council or that the nomination committee considers necessary to support the selection of nominees;
(c) communicating the following information in the advertisements of current or expected vacancies on the council: (i) that registrants who wish to be considered as nominees are to apply to be considered as nominees by submitting their name and a letter or resume demonstrating how the registrant has the capabilities, qualifications or skills that are specified in the advertisement as necessary or desirable; (ii) that registrants who wish to be considered as nominees are to include any supporting information that the nomination committee has indicated is necessary to support the selection of nominees, which may include information in relation to the following: (A) the registrant’s professional practice; (B) any conflicts of interest of the registrant; (iii) the time period within which the application must be submitted;
(d) nominating the registrants as nominees in accordance with the selection principles set out in section 5 of this regulation;
(e) producing a report for the council, signed by the chair of the nomination committee, that specifies the following: (i) how the outcome of the selection of nominees meets the requirements of the Act, any other applicable Act, this regulation or other applicable regulations, and any applicable bylaws of the regulatory body; (ii) how the nominees meet the criteria set out in the advertisement for the current or expected vacancies;
(f) publishing on a publicly accessible website maintained by or on behalf of the regulatory body the name of any nominee who is selected to stand for election as a registrant councillor and any information that the nomination committee determines is relevant to make public about the registrant.