Annual Fees Renewal FAQs

1. When is the annual registration fee renewal period?
Annual registration fees are paid annually between November 15, 2021, and February 15, 2022. BCIA Bylaws require that annual fees renewal payments are received no later than February 15, 2022.

2. What is the 2022 Annual Registration fee?
Council approved the current fee structure for practicing Registrants on November 3, 2021.  All other fees categories remained the same.

  • Practicing Registrants - PAg and TAg $600.00    AAg and ATAg - $540.00
  • Non-Practicing Registrants - On Leave, all categories $75.00;  PAg(Ret) $50.00 
  • Others - Student $0.00  PAg(Ret 75+) $0.00

3. What is the 2022 Late PD Filing Fee?                                                                                                                                                                                   

Council approved the current late PD filing fee for Registrants on February 3, 2021.  Effective for 2022 renewals, this $75 fee will be enforced and applied if a PD Report is not received by January 15, 2022.

  • Practicing Registrants - $75.00
  • Non-Practicing Registrants - On Leave, all categories - $75.00
  • Students and Retired Registrants - PD claims are not required.

4. Will I get an invoice?
A PDF invoice is sent via a link within an announcement/reminder email OR directly go to the BCIA profile and log in at www.bcia.com > Invoices/Receipts. You will receive a "reminder" email of fees a week before the start of the renewal period and several more after that up to February 15, 2022.

5. What are my payment options?

  • Credit Card (VISA or MASTERCARD). Log in to your BCIA account profile at www.bcia.com using your username and password to pay with a credit card.  Go to your "Invoices" tab, then click on the most recent invoice. Scroll down to see if there is a red box.  Follow the instructions. 
  • Complete all pop-up boxes and the 2021 PD report, including 2021 area(s) of practice. Pay online via your invoice. 
  • Cheques are payable to the BC Institute of Agrologists (BCIA). Include your name and registration number on the cheque if someone else is paying on your behalf. Cheques can be post-dated up to February 15. 
  • BCIA will not process phone-in or cheque payments until the demographic survey, all declarations, areas of practice for the coming year, and the PD Report are complete. Ensure that your claimed annual PD and three-year reporting PD hours are accurate and complete, including your declared areas of practice. PAg(Retired) Registrants are exempt from reporting PD hours.

6. Will I receive a receipt?

  • Online payments generate an immediate automated email processing receipt.
  • Receipts by credit card phone-in and cheque and email processing are emailed after processing. 
  • All Registrants have access to their official BCIA receipt in their online profile under 'Invoices,' which can be downloaded.                                   

7. What if I did not receive an invoice?
Check your BCIA profile under 'Invoices/Receipts'. If the  2022 invoice is missing, contact the BCIA office before February 15, 2022, to ensure an invoice is generated. This will avoid a late fee.

8. What if my status has changed and I am no longer practicing agrology in BC?
If you are no longer practicing agrology, your registration status will change. If you are not practicing in 2022, complete a change of status form found online, which includes a declaration stating that you are not working in agrology in any capacity. This form ensures your current situation is accurate in the database and is taken out of the annual PD Audit pool while you are not practicing agrology.

9. What are my Professional Development obligations as a BCIA Registrant?   

Recorded professional development (PD) will demonstrate continuing competence. PD reporting allows Registrants to record activities under the categories.  The Professional Development Guidelines provide registrants with more detailed information on reporting Professional Development (PD) and the minimum of Professional Development Hours (PDH) with equivalents.  Practicing registrants (PAg/TAg & AAg/ATAg) are required to complete and accurately report a minimum of 125 PDH over three years (ending with the current reporting year) with no less than 30 PDH annually.  On-Leave registrants must complete and accurately report PD hours at a minimum of 50% of the annual PDH requirement, and the reduction is only during the time on Leave. On-Leave registrants must also declare their areas of practice annually.

10. Is there a late fee if I don't report my professional development activities on time?                                                                                                       As mentioned under item 3, a late PD filing fee may be applied for a PD report not received by January 15, 2022. Under the direction of the Office of the Superintendent of Professional Governance, all registrants must be compliant with entering a complete and accurate report AND meet the required annual and three-year reporting PD hour minimums.  The January 15 deadline allows a two-week grace period to submit reporting year claims that occurred between January 1 and December 31.  

11. Can anyone else pay my annual renewal fees?
Yes, third parties such as your employer can pay on your behalf. Payment can be made by credit card or by cheque. Make sure your name and registration number are indicated in the payment for tracking purposes.  Your mandatory items such as the survey, declarations, and PD report for the reporting year must be completed and claimed accurately before processing your payment.

12. Is there a late fee if I don't pay on time?
BCIA commits time and money to pursue late renewals. We do this partially as a service to Registrants and ensure that anyone practicing is registered as is required currently in the Agrologists Regulation, associated with the Professional Governance Act. Accordingly, a late fee will be added if your annual registration payment is not received by February 15, 2022. This is so that other Registrants do not disproportionally bear the costs of those that are late with their payments. The late fee may be reconsidered if a circumstance occurs that is beyond your control and makes timely payment impossible, e.g. a personal medical emergency.

13. What will happen if my annual fees are not paid on time?
Your registration renewal will be considered late, and a late fee of $150.00 ($50.00 for on Leave) will be added effective February 16, 2022.  If the registration fee and late fee have not been received by March 31, 2022, your registration will be deemed to have been forfeited, and your registration will be discontinued on April 1, 2022. We initially assume that you did not pay your fees because you are not using the title and practicing agrology in BC. Suppose we cannot reach you with your current email contact in the database. In that case, your name will be removed from the register of active Registrants and placed on the  'Former Registrants' listing for up to 10 years, as per directives relating to the Professional Governance Act.

14. Can I pay my annual fees in installments?

If you would like to request an installment plan, contact Tess Karuvetti, Finance and  Administrative Officer. The total amount of your annual fee is still due by February 15, 2022, but you may request arrangements to make multiple payments over the invoicing period from November 2021 - February 15, 2022. This will be assessed on a case by case basis, and the Registrant will pay a $25.00 administration fee for this service.                                                                                    

15. What if I just let my registration lapse? Can I renew some other time?                  
If you are practicing Agrology and wish to use the professional designation, you must remain registered; otherwise, you are practicing illegally and may be subject to legal action. If you allow your registration to lapse and no notice is given to the BCIA office indicating your intentions with registration, your name will be removed from the Registry and a registered letter will be mailed with instructions on how to reinstate the registration together with a timeline and the associated fees.

16. What do I need to do to become reinstated?
Email the Deputy Registrar at laurena.olsen@bcia.com and describe your current situation. The reinstatement process includes an application via a request form, payment of annual fees for the year that you left BCIA, including a late penalty and a reinstatement fee.  If applicable, the annual fees for the returning year will be also added to the total fees.

17. How does BCIA protect online renewal information, including credit cards?
BCIA uses a secure, well-known platform to accept and process online payments. The third-party company provides payment, risk management, and authentication solutions to BCIA and some of North America's leading companies and institutions. Financial data transmitted through the payment site is encrypted through an SSL certification process that keeps your credit card and payment information secure.

18. What are the Annual Fees?
Agrology is a regulated profession in BC and much of Canada. BCIA is the organization that regulates the profession in BC. Professional self-regulation replaces direct governmental regulation and is overseen by the Office of the Superintendent of Professional Governance, under the Ministry of the Attorney General. The cost of regulation is paid by the Registrants of the profession, not by public taxation (the Canada Revenue Agency does recognize your professional fees, read below).

Annual fees support BCIA to meet the requirements of the "Professional Governance Act." Understandably, a significant portion of the fees collected goes to employee wages and the tasks associated with regulating a profession in the public interest. One of the important cost areas relates to registration. Other areas include support for Council and the committees and working groups and operational expenses, e.g. rent, developing and maintaining the web platform and data management system, and communications.

19. Are my fees tax deductible?

The Canada Revenue Agency recognizes professional registration fees required to keep a professional status recognized by law that you paid or for you as tax-deductible if related to the work you do (for complete details, consult the Canada Revenue Agency website: www.cra-arc.gc.ca).