The provincial government enacted the Professional Governance Act (PGA) on February 5th, 2021. One of the significant additional duties that have been placed upon BCIA Registrants is known as the "Duty to Report." That duty has two related aspects of which BCIA Registrants need to be aware now. This summary is taken from the current BCIA Ethics for Professionals course, which is a requirement for all articling Registrants as part of their respective articling period in addition to those accepted under the Expedited Admission Program.
PGA Section 57 (2) requires codes of ethics for resource professionals to include the duty to,
- "report to the regulatory body and, if applicable, any other appropriate authority if the Registrant, on reasonable and probable grounds, believes that the continued practice of a regulated practice by another Registrant or other person, including firms and employers, might pose a risk of significant harm to the environment or the health or safety of the public or a group of people." Please note that the current BCIA Code of Ethics adopted as of March 1st, 2020, includes this aspect.
PGA Section 58 goes beyond the ethical responsibility of Section 57 as it prescribes a duty to report,
- 58(2) "If a Registrant has reasonable and probable grounds to believe that an identified Registrant (which means a Registrant of any regulatory body subject to the PGA) is engaged in the regulated practice that may pose a risk of significant harm to the environment or the health or safety of the public or a group of people" then, they must report this to the registrar even if the information on which the belief is based is confidential.
- This wording sets a high standard for reporting. It is meant to increase the number of serious concerns about competence or unprofessional or unethical conduct being brought to the attention of regulatory bodies while not requiring reporting for lower-level misconduct.
- A significant caveat to this standard is that Registrants should be able to reasonably identify unethical behaviour of another Registrant, regardless of profession or area of expertise but may only be able to identify incompetent behaviour of a Registrant with similar areas of practice and expertise.
- The Registrant should take reasonable steps to make that identification, but failure to do so is not a breach of the duty, and the reporting duty is not triggered.
- This duty is NOT meant to require Registrants to raise concerns about the risk of significant harm arising from government policies or authorization decisions a Registrant may be operating under. Registrants, however, may bring their concerns respecting a certain policy or practice (rather than the work of a Registrant) to the regulatory body, which may forward the concern to the government.
- This duty is NOT triggered by non–Registrants engaging in the regulated practice, as agrology does not yet have practice rights. Once practice rights have been confirmed, there will be a new duty added to the Code of Ethics requiring the reporting of non-registered practice.
- The test or standard for "reasonable and probable grounds" considers what a reasonable person would conclude based on objective and credible information. "Reasonable" is a subjective assessment which means fair, just, moderate, suitable under the circumstances, rational, governed by reason, and not immoderate or excessive. "Probable" means supported evidence strong enough to establish presumption but not proof.
- A Registrant must believe the identified Registrant's practice may pose a "significant harm to the environment or the health and safety of a group of people." Applied contextually, "Significant" means a noticeably or measurably large amount; "Harm to the environment" means damage or detriment to external conditions affecting the growth of plants or animals.
- Failure to meet the statutory duty to report could result in many different sanctions, including but not limited to deregistration of a Registrant, imprisonment, or a fine of up to $200,000.
Scenarios that may trigger the Duty to Report
- Misrepresented credentials or the areas of practice a Registrant is competent to practice in
- Conflicts of interest (actual or perceived) where appropriate steps have not been taken to address the conflict
- Incompetence or technical errors observed (where potential impact requires urgent attention or where Registrant refuses to address the mistakes)
- Unethical behaviour – e.g., removal of another consultant's signed report or any tampering with documents
Filing a Report
- If a Registrant is unsure of whether they should report, they may seek advice from their own regulatory body or the regulatory body of the identified Registrant. An employer/partner may seek advice from the Office of the Superintendent of Professional Governance or a regulatory body.
- The regulatory body must treat a report under s.58 as a complaint. Wherever possible, the regulatory body shall be the complainant rather than the Registrant that filed the initial report
- When a regulatory body receives a complaint, they will follow the steps outlined in their complaint and discipline process, which may lead them to:
- Dismiss the complaint if the registrar determines there are no grounds for a complaint or if the complaint is deemed to be frivolous, vexatious or made in bad faith;
- Initiate an investigation;
- Take extraordinary action to protect the public by imposing limits or conditions on the Registrant's practice, or by suspending the registration of the Registrant; or
- Refer the complaint to a different entity if the complaint is outside the regulatory body's jurisdiction
The PGA specifically prohibits any reprisals being taken against a Registrant who acts per the duty to report:
- 58(4) "If a person terminates the employment of an identified Registrant; revokes, suspends or imposes restrictions on the privileges of the identified Registrant or dissolves a partnership or association with the identified Registrant based on a belief described in subsection (2), the person must promptly report this in writing to the registrar of the identified Registrant's regulatory body."
- 103 "A person must not evict, discharge, suspend, expel, intimidate, coerce, impose any pecuniary or another penalty on or otherwise discriminate against a Registrant because that Registrant (a) has reported a matter as described in Section 58 concerning a Registrant or other persons"….
- If a Registrant is experiencing reprisals for their role in making or assisting in a complaint or prosecution, they may speak with their regulatory body (through the complaint intake process) or the OSPG through OSPGEnquiries@gov.bc.ca; and/or may seek legal recourse.
The staff of the Office of the Superintendent of Professional Governance ("OSPG") and the staff of the affected professions is diligently working on a series of communication pieces to assist all Registrants in understanding the provisions of the incoming legislation. This information will be provided as soon as it becomes available.
Any questions should be directed to the BCIA office.
OSPG Training (Webinar Recordings)
The Office of the Superintendent of Professional Governance is pleased to provide training on the reporting requirements, including the statutory duty to report, under the Professional Governance Act (PGA).
Brush up your knowledge with these two OSPG trainings, accessed through online webinar recordings. Each webinar is worth 0.5 PD hours.
Part 1: Registrant Reporting, focuses on the similarities and differences between the reporting requirements under the PGA and the rational for why statutory reporting requirements were included in the PGA.
Part 2: Section 58 Statutory Duty to Report, provides guidance and a framework of questions for registrants to help them identify if the statutory duty to report has been triggered and scenarios to work through.
Watch the webinar recordings here:
Learn more at the OSPG website.