Articling Program for New Registrants

Articling Program

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1. Objectives of the Articling Program

  • to provide an introduction into the BC Institute of Agrologists and to encourage active registration and participation in branch and provincial affairs
  • to offer an opportunity to learn and gain an appreciation for the responsibilities and ethics of being a registrant
  • to encourage the continuing professional development of the individual

2.  BCIA Responsibilities

The Registrar and Credentials Committee will process new applications and have these ratified approximately  6-8 weeks or earlier depending on the work load and difficulty and completeness of the application.  Articling registrants will be directed to the BCIA website and to their Articling Journal to obtain a copy of the Agrologists Act, Bylaws, the Code of Ethics and an outline of the program elements required to be completed during the articling term, while working in the field of agrology FULL TIME (or an accumulation of time to equal full time)

3.  Branch Responsibilities

The branch is encouraged to have a registrant assigned to administer the Articling Program - the branch Articling Coordinator. This person may contact the new articling registrant regarding branch activities and if needed to assist in finding a suitable mentor in order to guide and encourage the new registrant in completing the requirements of the program. The Articling Program is for a minimum period of two years and the registrant must be employed in the practice of agrology for the equivalent of two FULL TIME years (unless a reduction in term has been granted).  If the registrant is not employed at the time of approval, the articling term will not start until 'working in agrology' is evident; the term is extended accordingly in order to achieve the minimum period of 'working in agrology'.  The Articling Program is the responsibility of the local branch.

A mentor’s report/letter must be submitted directly to the BCIA office near the end of the articling term prior to the articling registrant gaining full status, and will be uploaded under the 'Articling Program' tab in the BCIA profile by staff. This report must confirm that all elements of the Articling Program have been completed to their satisfaction, that they met with their mentee at least 2X/year (either in person or electronically), can verify appropriate work and professional development experience has been maintained and can recommend the articling registrant for full status.

4.  Articling Registrant Responsibilities

Following acceptance, the new articling registrant will receive a letter(s) from the Registrar that:

  • conveys the articling designation
  • specifiys the minimum length of the articling term
  • requests the articling registrant to seek out a mentor and convey this to the Articling Coordinator of the Branch and the BCIA office by completing the mentoring agreement found within the Articling Journal
  • outlines the requirements for participation in the Articling Program
  • outlines the expectation that activities of the Articling Program should be completed within a three year time frame - if not, an extension fee will apply

A journal is to be used to document the program elements during the articling term, including a checklist with signature page confirming completion of each element.  Most program elements and milestones of the Articling Program are uploaded to the 'Articling Program' tab within the BCIA profile then 'CERTIFY' to verify the Articling Program is completed with the mentor letter and reference letters to follow with submission directly to the BCIA office at p.ag@bcia.com

During the Articling Program it will be required to complete the following:

  • Complete the online The Introduction to Agrology - WEBINAR of which the profession of Agrology and function of the Institute is presented. Alternatively, articling members can complete the 2 to 3 hour in-person Profession of Agrology workshop which may be presented by their local branch as a networking event. (Complete first if possible) *After completion it is required to do a self-declaration under 'PD Reports' found within the blue banner after log-in.
  • Attend a Branch Annual General Meeting (AGM)
  • Provide a brief oral report to a branch meeting on academic background, field of specialization, current employment and acknowledge your mentor (typically at a branch AGM)
  • Attend one Branch PD event
  • Volunteer at a Branch/BCIA event OR sit in at a Branch Executive Meeting/Conference Call (contact your Branch Articling Coordinator for opportunities).
  • Attend a BCIA Annual General Meeting (provincial AGM)
  • Attend the in-person BCIA Ethics for Professionals Workshop of which the ethics of professionalism will be discussed using case studies. *After completion it is required to do a self-declaration under 'PD Reports' found within the blue banner after log-in.
  • Document your work experience in the field of agrology in the pages found in the Articling Journal
  • Meet with mentor, as a face to face meeting or electronically, at least 2X/year
  • Complete the online webinar Professional Liability presentation - module #1 called Professional Negligence and Regulatory Offences  (log-in).  * After completion it is required to do a self-declaration under 'PD Reports' found within the blue banner after log-in.
  • Record continuing professional development (PD) activities using the online reporting form within the member profile after logging-in at www.bcia.com with the payment of their annual fees or on an on going basis (preferred).  One can reference the guidelines in the articling journal or online if needed when doing the online reporting. 
  • Spend the designated articling term working FULL TIME in the field of agrology in British Columbia for the equivalent of two years (one year if applicable)**An extension fee of $60 is applied to the articling membership dues (to equal full status dues) if 3+ years is maintained as an articling registrant.  It is the expectation that the articling registrant will complete the Articling Program within three years.

5.  Near the end of the articling term the articling registrant will prepare a written review of their professional development during the Articling Program and upload to the registrant's 'Articling Program' tab.  The review will include:

  • An articulation of the registrant's current area of practice within the scope of the agrology profession
  • A discussion of current issues and potential ethical challenges within the registrant's areas of practice in British Columbia
  • A documentation of their FULL TIME work experience to show employment in the practice of agrology for the equivalent of two years (or one year if applicable) and their responsibilities within agrology
  • An overview (possibly a diagram) of key elements of the "professional network" within the registrant's area of practice where dialogue and communication needs to be maintained and/or fostered.
  • A one year strategy for continuing professional development
  • Comments on how the Articling Program has met their needs as an aspiring professional and suggest how the Articling Program can be improved including comments on the mentoring relationship with their mentor.
  • This review is anticipated to be 1500 to 2000 words in length.

6.  At the conclusion of the Articling Program the articling registrant must arrange for submission of the following to the BCIA office:

  • The mentor's letter of recommendation for professional designation sen to p.ag@bcia.com that includes:
    • Confirmation of the period of professional work experience as stipulated in the initial letter conveying articling status. 
    • Confirmation of current employment in the field of agrology
    • Confirmation of professional development experience
    • Confirmation of Articling Program completion including meetings with mentee, as a face to face or electronically, at least 2X/year
    • Final recommendation regarding elevation to full status for the registrant
  • Two letters of reference regarding the articling registrant's work in agrology (in addition to that of the mentor) sent to p.ag@bcia.com that confirms:
    • The area(s) of practice of the articling registrant
    • The work experience during the articling term was undertaken in an ethical manner
    • The technical expertise of the articling registrant
    • The work of the articling registrant was completed to an acceptable level
    • These letters can be submitted from the articuling registrant's supervisor, clients, or registered professionals in good standing.
  • The completed Articling Checklist from the journal (all boxes must be completed prior to submission) via the 'Articling Program' tab in the BCIA profile
  • The completed Articling Review via the 'Articling Program' tab in the BCIA profile

Once all of the requirements have been met with the necessary information submitted using the 'Articling Program' tab, and letters sent directly to the BCIA office at p.ag@bcia.com the Deputy Registrar will review the completed file then recommend full status designation to the Registrar for final approval.

7.  Mentor Responsibilities

The mentor will encourage attendance at meetings and participation in branch activities or governance and generally provide support for the new registrant. They will invite, introduce and welcome the new registrant to branch activities. The mentor will review and clarify the material and subject matter in the Agrologists Act, Bylaws, Code of Ethics, code of practice and other relevant material. In addition they will assist the articling registrant in identifying and undertaking professional development activities that may prove useful in their area(s) of practice. The mentor will provide verification signatures for those activities or events of which he/she has personal knowledge of the articling registrant attending and provide a final recommendation regarding elevation to full status.  The mentor will encourage meetings, as face to face or electronically, at least 2X/year during the articling term.  Additional information is available under Mentoring.

8. Program Overview and Elements/Expectations Table for Download (PDFs)

9. How to Track your Articling Program Online

Articling registrants can track all of the Articling Program elements online, as well as upload the 'End of Program' documents.  It is still required to submit the articling program checklist with the appropriate dates and signatures.  However, the new 'Articling Program' tab on the blue member profile taskbar will help both the registrant and BCIA staff to better track the program progress.  Download the How to Track Your Articling Program Online (PDF) or go to the webpage under Navigating the Registrant Area.