The Articling Program

An individual entering the Articling Program will be assigned to either of the two registration streams, Professional Agrologists (PAgs) or Technical Agrologists (TAgs), must begin as an Articling Registrants and fully complete the Articling Program.  The Articling Program contains different essential components and is completed under the guidance of a mentor.

Each Articling Registrant is urged to view the online Articling Journal that explains the Articling Program at length.

Completed articling program elements will not be recognized until:

  1. The registration fee has been paid after acceptance, and;
  2. A signed mentoring agreement has been submitted to p.ag@bcia.comMentoring agreements must be submitted within two (2) months of being notified of acceptance to the program. 

Articling Program Registrants that have not submitted their signed mentoring agreement in the two months after their notice of acceptance into BCIA, will have their articling term held in abeyance (put on hold) until the mentoring agreement is received. This, in effect, will extend the articling term to however long the signed mentoring agreement is outstanding.

The Articling Program

1. Objectives of the Articling Program

  • Provide an introduction to BCIA and its role as a provincial regulatory body;
  • Provide opportunities to meet other Registrants for networking and mentorship;
  • Encourage active registration and participation in issues and activities on the district, branch, and provincial levels;
  • Learn the responsibilities and ethics of a Professional Agrologist and Technologist in Agrology;
  • Guide and provide continuing professional development for Registrants.

2.  BCIA Responsibilities

The Registrar, Deputy Registrar, and the Credentials Committee process new applications in approximately 6-8 weeks or earlier depending on caseloads, complexity, and whether the application was complete when submitted.  

Articling Registrants are granted a designation and title and are expected to complete their articling terms as outlined in their acceptance letter. Articling Registrants are directed to the BCIA's online articling journal to view the Professional Governance Act, and the associated Schedule "Agrologists Regulation", which contains the definition of agrology, and the Duty to Report, along with BCIA's Bylaws, the Code of Ethics, and an outline of required Articling Program components to be completed while working full-time in the field of agrology or an aggregation equivalent to full-time employment. 

If a new Articling Registrant is not employed in the field of agrology, the assigned articling term will begin when:

  1. agrology-related work is obtained; and
  2. when the BCIA Victoria office is notified in writing with the job title, job description, and start date.

This also applies if an Articling Registrant's employment in agrology is interrupted during their articling term:

  1. the articling term is held in abeyance (on hold) until written notification of employment in an agrology-related field is received, and;
  2. the original articling term is completed (after the articling term is released from abeyance/on hold).  This, in effect, will extend the articling term to however long the full-time employment in agrology is outstanding. Questions?  Email Laurena Olsen, Deputy Registrar.

3.  Branch Responsibilities

An Articling Coordinator is part of each Branch Executive team. The main responsibilities of the position are to assist Articling Registrants to: connect with a mentor, to advise Registrants of Branch activities, and to answer any questions regarding the Articling Program at the Branch level.

Note that the Articling Coordinator is not responsible for recording Articling Registrants' completion of mandatory components; use the Articling Program tab in the online profile to record completion of activities (and remember to create completion declarations under the PD Reports tab for mandatory webinars/workshops).

4.  Articling Registrant Responsibilities

Following approval from the Credentials Committee, the new Articling Registrant will receive a letter from the Registrar which:

  • requests the Articling Registrant to seek out a mentor immediately upon acceptance and to submit the mentoring agreement within two (2) months;
  • specifies their articling designation;
  • specifies the minimum length of the articling term: the term starts when employed in the practice of agrology;
  • outlines the requirements for completion of the Articling Program before being granted full professional status;
  • states the expectation that the Articling Program be completed within three years; if longer, a term extension fee will be applied

How to Begin the Articling Program (after acceptance into the program)

  1. Submit the signed mentoring agreement within two (2) months of acceptance to the Articling Program.  Articling Program Registrants that have not submitted their signed mentoring agreement in the two months since their notice of acceptance into BCIA, will have their articling term held in abeyance (put on hold) until the mentoring agreement is received. This, in effect, will extend the articling term to however long the signed mentoring agreement is outstanding. 
  2. Introduction to Agrology and Orientation to BCIA courses 

Complete the online courses Introduction to Agrology & Orientation to BCIA, in which the profession of agrology and the functions of BCIA are explained. Alternatively, Articling Registrants can complete the in-person Profession of Agrology Workshop instead of the online version, which may be presented by their local Branch as an  event.  

*After completion the Articling Registrant must make two separate completion declarations under 'PD Reports' (after log-in; for a total of 2.5 PDH).

THE FOLLOWING MANDATORY ARTICLING PROGRAM COMPONENTS MAY BE COMPLETED IN ANY ORDER

BRANCH ANNUAL GENERAL MEETING

Attending your branch AGM is an opportunity to learn how each of the branches function and to voice your thoughts and ideas.  Volunteer opportunities are available, by which one may enhance themself as a professional.  All Registrants are entitled to vote during branch business meetings. 

BRIEF VERBAL ARTICLING INTRODUCTION

Provide a brief verbal report at a Branch meeting to introduce yourself:  include your name, academic background, field of specialization, current employment and acknowledge your mentor.  This typically is 2-3 minutes at a Branch AGM or at an alternative event arranged by the Branch.

BRANCH PROFESSIONAL DEVELOPMENT EVENT 

Branch activities are held throughout the year in various locations around the province. These events provide opportunities to volunteer, network with other Registrants,  gain professional development (PD) hours and to reinforce connections with BCIA.

VOLUNTEER OR ATTEND A BRANCH EXECUTIVE MEETING (select one)

  1. Volunteer at a Branch/BCIA event (contact your Branch Articling Coordinator or the Victoria office for upcoming events)
  2. Attend a Branch Executive Meeting, in-person or online (contact your Branch Articling Coordinator for upcoming events)
  3. Serve (volunteer) on any Professional Group or Committee

VIRTUAL PROVINCIAL ANNUAL GENERAL MEETING (AGM)

The virtual provincial AGM is held each Spring.  The provincial Council reports on their activities to Registrants and seeks guidance and approval from the Registrants present regarding plans or issues.  All Registrants in Good Standing are entitled to vote.

BCIA ETHICS FOR PROFESSIONALS WORKSHOP

Complete the virtual BCIA Ethics for Professionals Workshop .  Case studies will be used to examine different types of ethical situations that Agrolologist may encounter.  

 Articling Registrants must create a completion declaration under the 'PD Reports' tab (after logging in, enter 8 PDH), after completing this course.

INDIGENOUS PEOPLES' FOUNDATIONAL AWARENESS TRAINING

MANDATORY for Articling Registrants that were accepted January 1, 2021 and onwards.  Complete the Indigenous Peoples Awareness Training, or its equivalent, in which cultural awarensss and reconciliation with Indigenous peoples are discussed.  

Articling Registrants must create a completion declaration under 'PD Reports' (after logging in, declare the appropriate PD hours - a minimum of 6 PDH is required)

PROFESSIONAL NEGLIGENCE AND REGULATORY OFFENCES WEBINAR

Complete the online webinar Professional Liability presentation, Module #1:  Professional Negligence and Regulatory Offences.  

Articling Registrants must create a completion declaration under the 'PD Reports' tab  (after logging in, declare 1.5 PD hours)

RECORD PROFESSIONAL DEVELOPMENT ACTIVITIES

Record continuing PD activities using the online reporting form behind the BCIA log-in with the payment of annual fees or on an on-going basis (preferred).   The Professional Development program ensures Registrants acquire the knowledge and skills, necessary to be current in their scope of practice. Registrants are required to maintain their competency by reporting a minimum of 30 hours of professional development annually and 120 hours of professional development over a 3-year period or an average of 42 hours per year.  PD hours must be submitted online using the PD Report tab no later than December 31 of each year. If accepted mid-year,  the PD hours are pro-rated; the required minimums are waived for the first year only.

MEET WITH YOUR MENTOR FREQUENTLY

Meet with your mentor, as a face to face meeting or virtually, at least twice each year.  Mentorship is a key aspect of the Articling Program and is beneficial for both parties. 

WORK IN AGROLOGY FOR THE ARTICLING TERM

Articling Registrants' must have FULL-TIME employment in the field of agrology for the equivalent of their articling term.  

An extension fee of $60 is applied to the articling annual fees (equals professional status annual fees), if the Registrant articles for more than three (3) years. 

5.  Near the end of the articling term, Articling Registrants create a written essay about their Articling Program experiences. The essay will include:

  • A description of the Registrant's current areas of practice in agrology;
  • A discussion of current issues and potential ethical challenges within the Registrant's areas of practice; 
  • Documentation of their full-time work experience to verify employment in agrology for their articling term, and the associated responsibilities;
  • An overview, with a diagram, of  the key elements of the professional network for the Registrant's areas of practice, and clearly show where dialogue and communication is maintained and fostered;
  • A one (1) year strategy for continuing professional development;
  • Commentary on how the Articling Program has met their needs as aspiring professionals, and suggestions on how the program could be improved, including the mentoring program;
  • The review should be 1500 to 2000 words in length, excluding footnotes and references.

6.  Responsibilities at the End of the Articling Program:

  • The mentor's letter of recommendation for professional designation is to be sent directly to p.ag@bcia.com. The letter must confirm: 
    • the mentor-mentee relationship;
    • the period of professional work experience as stipulated in the initial letter confirming articling status;
    • current employment in the field of agrology;
    • professional development experience and that annual professional development reporting was discussed and reviewed;
    • that the Articling Program components have been completed, including meetings with the mentee, either face-to-face or virtually at least twice per year;
    • Final recommendations regarding graduation to full professional status.
  • Two additional letters of reference regarding the articling registrant's work in agrology are to be sent directly to p.ag@bcia.com which confirm:
    • the area(s) of the practice of the Articling Registrant;
    • the work experience during the articling term was performed ethically and professionally;
    • the technical expertise of the Articling Registrant;
    • the work of the articling Registrant was completed to an acceptable level.  

The other two reference letters can be from the Articling Registrant's supervisor, client, colleague, or a registered professional in good standing.

  • Upload the completed and signed Articling Checklist via the Articling Program tab in the Registrant's online profile - all fields must be completed.
  • The completed Articling Review via the Articling Program tab in the Registrant's online profile.

After the complete package is uploaded to the online Articling Program tab, it is verified and forwarded to the Deputy Registrar, who will review the contents and, if in order, will recommend to the Registrar that full professional status be granted. The entire package is then sent to the Registrar for final approval. The Deputy Registrar will notify each Registrant of the results.

7.  Mentor Responsibilities

  • The mentor shall invite, introduce, and encourage attendance at meetings and participation in branch or BCIA activities to discuss ethics and governance and generally provide support to the new Registrant. 
  • The mentor shall review the Professional Governance Act, the Schedule "Agrologists Regulation",  BCIA's Bylaws, the Code of Ethics, the Duty to Report, and any other relevant legislation, guidelines or policies. The mentor will assist the Articling Registrant to identify, select and participate in professional development activities that may prove useful in their area(s) of practice. 
  • The mentor shall provide verification signatures in the articling checklist;

The mentor shall provide a letter of reference indicating the Articling Program has been completed to their satisfaction, and provide a recommendation regarding graduation to full professional status, to p.ag@bcia.com.  Sending the letter to a different email address may result in a delay in processing. 

  • The mentor shall meet with the mentee at least twice per year, either in-person or virtually, during the articling term. Additional information is available under Mentoring.

8. Program Overview

Inserts:

Important Information:

Forms:

Note your customized Articling Program components for completion by referencing your articling acceptance letter and the Articling Program Checklist. 

9. How to Track your Articling Program Online

Articling Registrants should track the Articling Program components online, then upload the End of Program documents close to the end of the articling term. It is mandatory to upload the Articling Program Checklist with mentor signatures to the online Articling Program page in their profile (photos of the signed Checklist may be uploaded if the Registrant is unable to scan the document). Need detailed instructions?  Download the How to Track Your Articling Program Online (PDF) or go to Navigating the Registrants' Area.