Articling Program for New Registrants

An individual entering either the Professional Agrologist (PAg) or Technical Agrologist (TAg) registration stream must begin as an articling registrant, and complete the Articling Program, which contains a variety of educational milestones before becoming a full status registrant with professional registration. 

Each articling registrant is given access to an online articling journal which explains the components of the Articling Program.

Completed Articling Program elements will not be recognized until the following items are satisfied:

  1. The registration fee is paid upon acceptance, and;
  2. A signed mentoring agreement is submitted to p.ag@bcia.com within two (2) months of acceptance to the Articling Program.  

The Articling Program

1. Objectives of the Articling Program

  • to provide an introduction to BCIA and its role as a regulatory body;
  • to provide opportunities to meet other registrants for networking purposes and mentorship;
  • to encourage active registration and participation in issues and activities on the district, branch and provincial levels;
  • to learn the responsibilities and ethics  of a professional agrologist and/or technologist in agrology ;
  • to guide and encourage continuing professional development for the registrant.

2.  BCIA Responsibilities

The Registrar, Deputy Registrar, and the Credentials Committee process new applications in approximately 6-8 weeks or earlier depending on caseload, complexity and whether the application was complete when submitted.  

Articling registrants are granted the use of a designation and title, are expected to complete their articling terms as scheduled. Articling registrants are directed to the BCIA's online articling journal to obtain a copy of the Professional Governance Act, the Bylaws, the Code of Ethics and an outline of the Articling Program elements required to be completed while working in the field of agrology FULL TIME (or an aggregation equivalent to full-time). 

If a newly accepted articling registrant is not working in agrology, the assigned articling term will begin when agrology work is obtained AND when the BCIA Victoria office is notified in writing with the job title, description and start date. 

3.  Branch Responsibilities

An Articling Coordinator is part of each Branch Executive team. The main responsibilities of the position are to assist new articling registrants to connect with la ocal mentor, to advise AAgs and ATAgs regarding local branch activities, and to answer any questions regarding the Articling Program at the branch level. The Articling Coordinator does not actively record the individual's completion of mandatory components, rather the Articling Program tab behind a registrant's BCIA profile is provided for tracking, and utilized in conjunction with the signed Articling Checklist to verify completion of articling elements.

4.  Articling Registrant Responsibilities

Following approval from the Credentials Committee, the new articling registrant will receive a letter from the Registrar which:

  • requests the articling registrant to seek out a mentor immediately upon acceptance and to submit the mentoring agreement within two (2) months;
  • specifies their articling designation;
  • specifies the minimum length of the articling term: the term starts when employed in the practice of agrology;
  • outlines the requirements for completion of the Articling Program prior to being granted full professional status;
  • states the expectation that the Articling Program be completed within three years; if longer, an term extension fee will be applied

During the Articling Program it is Mandatory to Complete the Following Components:

Introduction To Agrology and Orientation To BCIA courses/webinars(complete first)

Complete the online courses Introduction to Agrology & Orientation to BCIA, in which the profession of agrology and the functions of BCIA are explained.

Alternatively, articling registrants can complete the in-person Profession of Agrology Workshop instead of the online version, which may be presented by their local Branch as an  event.  After completion, two separate  completion declarations are required under 'PD Reports', (behind the BCIA log-in); for a total of 2.5 professional development hours.

BRANCH ANNUAL GENERAL MEETING

Attending your branch AGM is an opportunity to learn how each of the branches function and to voice your thoughts and ideas.  Volunteer opportunities are available, by which one may enhance themself as a professional.  All registrants are entitled to vote during branch business meetings. 

BRIEF ARTICLING INTRODUCTION

Provide a brief oral report at a branch meeting to introduce yourself:  include your name, academic background, field of specialization, current employment and an acknowledgement of your mentor.  This typically is 2-3 minutes at a branch AGM or alternative event arranged by the branch.

BRANCH PROFESSIONAL DEVELOPMENT EVENT 

Branch activities are held throughout the year in various locations around the province. These events provide opportunities to volunteer, network with other registrants,  gain professional development (PD) hours and to reinforce connections with BCIA.

VOLUNTEERISM OR ATTEND A BRANCH EXECUTIVE MEETING (select one)

  1. Volunteer at a Branch/BCIA event (contact your Branch Articling Coordinator or the Victoria office for upcoming events)
  2. Attend a Branch Executive Meeting, in-person or online (contact your Branch Articling Coordinator for upcoming events)
  3. Serve (volunteer) on any Professional Group or Committee

BCIA ANNUAL GENERAL MEETING

The virtual provincial AGM is held each Spring.  An annual general meeting (AGM) is held where the provincial Council reports to the registrants and seeks guidance/approval from the registrants regarding activities or issues on the organization of the provincial body.  All registrants are entitled to vote.

BCIA ETHICS FOR PROFESSIONALS WORKSHOP

Complete the virtual BCIA Ethics for Professionals Workshop of which the ethics of professionalism will be discussed using case studies.  *After completion, it is required to do a completion declaration under the PD Reports tab (after log-in; enter 8 PDH and save).

INDIGENOUS PEOPLES AWARENESS TRAINING

MANDATORY for Articling Registrants that began their terms January 1, 2021 and onwards: Complete the Indigenous Peoples Awareness Training, or its equivalent, in which cultural awarensss and reconciliation with Indigenous peoples are discussed.  

* After completion the articling registrant must make a completion declaration under the PD Reports tab, located behind the BCIA log-in. Enter the appropriate PD hours - a minimum of 6 PDH.

PROFESSIONAL NEGLIGENCE AND REGULATORY OFFENCES WEBINAR

Complete the online webinar Professional Liability presentation, Module #1:  Professional Negligence and Regulatory Offences.  

*After completion it is required to enter a completion declaration under PD Reports tab, located behind the BCIA log-in, for 1.5 PD hours.

RECORD PROFESSIONAL DEVELOPMENT ACTIVITIES

Record continuing PD activities using the online reporting form behind the BCIA log-in with the payment of annual fees or on an on-going basis (preferred).   The Professional Development program ensures registrants acquire the knowledge and skills, necessary to be current and up-to-date in their scope of practice. Registrants are required to maintain their competency by reporting a minimum of 30 hours of professional development annually and 120 hours of professional development over a 3-year period or an average of 42 hours per year.  PD hours must be submitted online using the PD Report no later than December 31 of each year. If accepted mid-year,  the PD hours are pro-rated. The required minimums are waived for the first year only.

MEET WITH MENTOR FREQUENTLY

Meet with your mentor, as a face to face meeting or virtually, at least twice each year.  Mentorship is a very important aspect of the Aricling Program and very beneficial to both parties. 

WORKING IN AGROLOGY FOR TWO YEARS

Spend the designated articling term working FULL TIME in the field of agrology for the equivalent of two years (one year if applicable) .  This time allows the new registrant to gain experience in decision making and oversight in the practice of agrology. 

An extension fee of $60 is applied to the articling annual fee (to equal professional status annual fees) if articling for more than three (3) years. 

5.  Near the end of the articling term the articling registrant prepares a written review reflecting on their articling program experience. The review will include:

  • An articulation of the registrant's current area of practice within the scope of the agrology profession;
  • A discussion of current issues and potential ethical challenges within the registrant's areas of practice; 
  • A documentation of their FULL TIME work experience to verify employment in the practice of agrology for the equivalent of two years (or one year if applicable) and their responsibilities within agrology;
  • An overview (possibly a diagram) of key elements of the professional network within the registrant's area(s) of practice where dialogue and communication is maintained and fostered;
  • A one (1)year strategy for continuing professional development;
  • Commentary on how the Articling Program has met their needs as an aspiring professional and suggest how the program can be improved including the mentoring the relationship.
  • The review should be 1500 to 2000 words in length, excluding footnotes and references.

6.  At the conclusion of the Articling Program arrange for submission of the following:

  • The mentor's letter of recommendation for professional designation is to be sent to p.ag@bcia.com. The letter must include:
    • Confirmation of the mentor-mentee relationship;
    • Confirmation of the period of professional work experience as stipulated in the initial letter confirming articling status;
    • Confirmation of current employment in the field of agrology;
    • Confirmation of professional development experience and that annual professinal development reporting were discussed/reviewed;
    • Confirmation of Articling Program completion including meetings with mentee, as face-to-face or virtually at least twice per year;
    • Final recommendation regarding graduation to full professional status.
  • Two additional letters of reference regarding the articling registrant's work in agrology (in addition to that of the mentor) are to sent directly to p.ag@bcia.com that confirm:
    • The area(s) of practice of the articling registrant;
    • The work experience during the articling term was performed in an ethical and professional manner;
    • The technical expertise of the articling registrant;
    • The work of the articling registrant was completed to an acceptable level;

The reference letters can be submitted from the articling registrant's supervisor, client, colleague, or a registered professional in good standing.

  • The completed Articling Checklist via the 'Articling Program' page in the registrant's online profile (all fields must be completed).
  • The completed Articling Review via the 'Articling Program' page in the the registrant's online profile.

Once all of the requirements have been met, with the necessary information submitted using the 'Articling Program' page, program completion has been declared (certify), and letters sent directly to p.ag@bcia.com the Deputy Registrar will review the complete file then recommend full status designation to the Registrar for final approval.

7.  Mentor Responsibilities

The mentor will invite, introduce, and encourage attendance at meetings and participation in branch or BCIA activities discuss ethics and governance, and generally provide support for the new registrant. The mentor will review and clarify the material and subject matter in the Professional Governance Act, BCIA's Bylaws, the Code of Ethics, the Duty to Report, and other relevant legislation, guidelines or policies. The mentor will assist the articling registrant to identify, select and participate in professional development activities that may prove useful in their area(s) of practice. The mentor will provide verification signatures on the articling checklist indicating the articling program has been successfuly completed, and provide a written recommendation regarding graduation to full professional status, to be sent directly to p.ag@bcia.com. The mentor shall meet with the mentee at least twice per year, either in person or virtually, during the articling term. Additional information is available under Mentoring.

8. Program Overview

Inserts:

Important Information:

Forms:

**Take note of your customized articling program elements to complete, by referencing your articling acceptance letter and the articling program checklist provided to you. 

The Articling Journal is no longer provided in a hard copy version.  All pertinent information is posted above and can be printed off by the articling registrant for their own records if necessary.

9. How to Track your Articling Program Online

Articling registrants can track all of the articling program elements online then upload the 'End of Program' documents near the end of their articling term. It is required to upload the articling program checklist with mentor signatures to the online Articling Program page in their profile. The online version assists both the registrant and BCIA staff to track the registrant's progress.  Download the How to Track Your Articling Program Online (PDF) or go to the webpage under Navigating the Registrant Area.