Articling Program for New Registrants

An individual entering either the Professional Agrologist or Technical Agrologist registration stream must start as an articling registrant, and complete the articling program containing a variety of milestones before becoming a full status registrant. 

Each articling registrant is given access to an online articling journal which explains the components of the articling program. Articling registrants cannot commence the program until the following is done:

  1. The registration fee is paid upon acceptance, and;
  2. A completed and signed mentoring agreement is submitted to BCIA's main Victoria office at p.ag@bcia.com

The Articling Program

1. Objectives of the Articling Program

  • to provide an introduction to BCIA and the importance of the Institute;
  • to provide opportunities to meet other registrants for networking purposes and mentorship;
  • to encourage active registration and participation in district, branch and provincial affairs;
  • to learn and appreciate the responsibilities and ethics of being a registrant and being a professional in agrology;
  • to encourage the continuing professional development of the registrant.

2.  BCIA Responsibilities

The Registrar and the Credentials Committee process new applications in approximately 6-8 weeks or earlier depending on caseload, complexity and whether the application was fully completed. 

Articling registrants are granted the use of a designation/title and enter into the articling program with an expected time frame for completion. Articling registrants are directed to the BCIA's online articling journal to obtain a copy of the Professional Governance Act, the Bylaws, the Code of Ethics and an outline of the articling program elements required to be completed while working in the field of agrology FULL TIME (or an aggregation to equal full time). 

If a newly accepted articling registrant is not working in agrology, the assigned articling term will begin when agrology work is obtained AND when the BCIA Victoria office is notified in writing with the job title, description and start date. 

3.  Branch Responsibilities

An Articling Coordinator is part of each branch executive team. The main responsibilities of the position are to assist new articling registrants to connect with local mentors, to advise AAgs and ATAgs regarding local branch activities, and to answer any questions regarding the articling program at the branch level. The Articling Coordinator does not actively record the individual's milestones as they occur - the articling program page in a registrant's BCIA profile is where milestones are noted.

4.  Articling Registrant Responsibilities

Following approval from the Credentials Committee, the new articling registrant will receive a letter from the Registrar that:

  • requests the articling registrant to seek out a mentor immediately upon acceptance and conveys this to BCIA's main Victoria office by submitting the mentoring agreement;
  • specifies their articling designation;
  • specifies the minimum length of the articling term; the term starts when employed in the practice of agrology;
  • outlines the requirements for participation in the articling program prior to achieving full professional status;
  • outlines the expectation that the articling program should be completed within three years - if not, an extension fee will be applied

A journal is offered with the intent to document the milestones achieved during the articling term journey, which includes an articling checklist with signatures confirming completion of each element. The majority of articling program elements are uploaded to the online articling program page as they are completed, within the registrant's BCIA profile then the registrant certifies the articling program is completed. The mentor letter and two separate reference letters are submitted directly to the BCIA's Victoria head office at p.ag@bcia.com

During the Articling Program it is Required to Complete the Following:

INTRODUCTION TO AGROLOGY and ORIENTATION TO BCIA COURSES (complete first)

Complete the online courses: The Introduction to Agrology AND Orientation to BCIA .  The profession of agrology and function of the Institute is presented. Alternatively, articling registrants can complete the in-person Profession of Agrology workshop instead of the online version which may be presented by their local branch as a networking event.  *After completion it is required to create two separate self-declarations under 'PD Reports', behind the BCIA log-in; 2.5 PD hours total.

BRANCH ANNUAL GENERAL MEETING

Attending your branch AGM is an opportunity to learn how each of the branches function and to voice your thoughts and ideas.  Volunteer opportunities are available, by which one may enhance themself as a professional.  All registrants are entitled to vote during branch business meetings. 

BRIEF ARTICLING INTRODUCTION

Provide a brief oral report at a branch meeting to introduce yourself:  include your name, academic background, field of specialization, current employment and an acknowledgement of your mentor.  This typically is 2-3 minutes at a branch AGM or alternative event arranged by the branch.

BRANCH PROFESSIONAL DEVELOPMENT EVENT 

Branch activities are held throughout the year in various locations around the province. These events provide opportunities to volunteer, network with other registrants,  gain professional development (PD) hours and to reinforce connections with BCIA.

VOLUNTEERISM OR ATTEND A BRANCH EXECUTIVE MEETING (select one)

  1. Volunteer at a Branch/BCIA event (contact your Branch Articling Coordinator or the Victoria office for upcoming events)
  2. Attend a Branch Executive Meeting, in-person or online (contact your Branch Articling Coordinator for upcoming events)
  3. Serve (volunteer) on any Professional Group.

BCIA ANNUAL GENERAL MEETING

The provincial AGM is held in the Spring.  An annual general meeting is held where the provincial council reports to the registrants and seeks guidance/approval from the membership regarding activities or issues on the organization of the provincial body.  All registrants are entitled to vote.

BCIA ETHICS FOR PROFESSIONALS WORKSHOP

Complete the virtual BCIA Ethics for Professionals Workshop of which the ethics of professionalism will be discussed using case studies.  *After completion it is required to do a self-declaration under 'PD Reports' found behind the BCIA log-in; enter 8 PDH.

INDIGENOUS PEOPLES AWARENESS TRAINING

NEW FOR THOSE ACCEPTED STARTING JAN 1, 2021 - Complete Indigenous Peoples Awareness Training of which reconciliation with Indigenous Peoples is discussed  * After completion it is required to do a self-declaration under 'PD Reports' found behind the BCIA log-in; enter the appropriate PDH, at a minimum of 6 PDH.

PROFESSIONAL NEGLIGENCE AND REGULATORY OFFENCES WEBINAR

Complete the online webinar Professional Liability presentation - module #1 called Professional Negligence and Regulatory Offences.  *After completion it is required to do a self-declaration under 'PD Reports' found behind the BCIA log-in; 1.5 PD hours.

RECORD PROFESSIONAL DEVELOPMENT ACTIVITIES

Record continuing PD activities using the online reporting form behind the BCIA log-in with the payment of annual fees or on an on-going basis (preferred).   The Professional Development program ensures registrants acquire the knowledge and skills, necessary to be current and up-to-date in their scope of practice. Registrants are required to maintain their competency by reporting a minimum of 30 hours of professional development annually and 120 hours of professional development over a 3-year period or an average of 42 hours per year.  PD hours must be submitted online using the PD Report no later than December 31 of each year. If acceptance mid-year then the PD hours are pro rated and required minimums are waived for the first year only.

MEET WITH MENTOR FREQUENTLY

Meet with your mentor, as a face to face meeting or virtually, at least twice each year.  Mentorship is a very important aspect of the aricling program and very beneficial to both parties. 

WORKING IN AGROLOGY FOR TWO YEARS

Spend the designated articling term working FULL TIME in the field of agrology for the equivalent of two years (one year if applicable) .  This time allows the new registrant to gain experience in decision making and oversight in the practice of agrology. 

An extension fee of $60 is applied to the articling annual fee (to the equal full status fee) if articling for more than 3 years . 

5.  Near the end of the articling term the articling registrant prepares a written review reflecting on their articling program experience. The review will include:

  • An articulation of the registrant's current area of practice within the scope of the agrology profession;
  • A discussion of current issues and potential ethical challenges within the registrant's areas of practice; 
  • A documentation of their FULL TIME work experience to verify employment in the practice of agrology for the equivalent of two years (or one year if applicable) and their responsibilities within agrology;
  • An overview (possibly a diagram) of key elements of the "professional network" within the registrant's area of practice where dialogue and communication needs to be maintained and/or fostered;
  • A one year strategy for continuing professional development;
  • Comments on how the articling program has met their needs as an aspiring professional and suggest how the articling program can be improved including commentary on the relationship with their mentor.
  • This review is anticipated to be 1500 to 2000 words in length.

6.  At the conclusion of the Articling Program arrange for submission of the following:

  • The mentor's letter of recommendation for professional designation to be sent directly to p.ag@bcia.com that includes:
    • Confirmation of the mentor-mentee relationship;
    • Confirmation of the period of professional work experience as stipulated in the initial letter conveying articling status;
    • Confirmation of current employment in the field of agrology;
    • Confirmation of professional development experience and that annual PD Reports were discussed;
    • Confirmation of articling program completion including meetings with mentee, as a face-to-face or virtually, at least twice per year;
    • Final recommendation regarding elevation to full status.
  • Two letters of reference regarding the articling registrant's work in agrology (in addition to that of the mentor) sent directly to p.ag@bcia.com that confirm:
    • The area(s) of practice of the articling registrant;
    • The work experience during the articling term was undertaken in an ethical manner;
    • The technical expertise of the articling registrant;
    • The work of the articling registrant was completed to an acceptable level;
    • These letters can be submitted from the articling registrant's supervisor, client, or a registered professional in good standing.
  • The completed Articling Checklist via the 'Articling Program' page in the registrant's online profile (all fields must be completed).
  • The completed Articling Review via the 'Articling Program' page in the the registrant's online profile.

Once all of the requirements have been met, with the necessary information submitted using the 'Articling Program' page, program completion has been declared (certify), and letters sent directly to the BCIA office at p.ag@bcia.com the Deputy Registrar will review the complete file then recommend full status designation to the Registrar for final approval.

7.  Mentor Responsibilities

The mentor will invite, introduce, and encourage attendance at meetings and participation in branch or BCIA activities discuss ethics and governance, and generally provide support for the new registrant. The mentor will review and clarify the material and subject matter in the Professional Governance Act, Bylaws, Code of Ethics, Duty to Report, and other relevant material. In addition they will assist the articling registrant in identifying and undertaking professional development that may prove useful in their area(s) of practice. The mentor will provide signatures for final approvals on the articling checklist indicating the articling program has been completed, then provide a final recommendation regarding elevation to full status which is to be sent directly to p.ag@bcia.com.  The mentor will encourage meetings, either in person or virtually, at least twice per year during the articling term. Additional information is available under Mentoring.

8. Program Overview

Inserts:

Important Information:

Forms:

**Take note of your customized articling program elements to complete, by referencing your articling acceptance letter and the articling program checklist provided to you. 

The Articling Journal is no longer provided in a hard copy version.  All pertinent information is posted above and can be printed off by the articling registrant for their own records if necessary.

9. How to Track your Articling Program Online

Articling registrants can track all of the articling program elements online then upload the 'End of Program' documents near the end of their articling term. It is required to upload the articling program checklist with mentor signatures to the online Articling Program page in their profile. The online version assists both the registrant and BCIA staff to track the registrant's progress.  Download the How to Track Your Articling Program Online (PDF) or go to the webpage under Navigating the Registrant Area.