Articling Agrologist Process

Articling Agrologist Process

********************************************************************************************************************************

1. Objectives of the A.Ag. Program

  • to provide an introduction into the British Columbia Institute of Agrologists and to encourage active membership and participation in branch and provincial affairs
  • to offer an opportunity to learn and gain an appreciation for the responsibilities and ethics of being an Agrologist
  • to encourage the continuing professional development of the individual

2.  BCIA Responsibilities

The Registrar and Credentials Committee will process new applications and have these ratified approximately  6-8 weeks or earlier depending on the work load and difficulty and completeness of the application.  Articling Agrologists will be directed to the BCIA website and to their A.Ag. journal to obtain a copy of the Agrologists Act, Bylaws, the Code of Ethics and an outline of the program elements required to be completed during the A.Ag. term, while working in the field of agrology (FULL TIME or an accumulation of time to equal full time)

3.  Branch Responsibilities

The branch is encouraged to have a member assigned to administer the branch Articling Agrologist program - the branch A.Ag. Coordinator. This person may contact the new A.Ag. regarding branch activities and if needed in assist in finding a suitable mentor in order to guide and encourage the new member in completing the requirements of the program. The A.Ag. program is for a typical minimum period of two years and the member must be employed in the practice of agrology for the equivalent of two FULL TIME years (unless a reduction in term has been granted).  If the member is not employed at the time of approval, the A.Ag. term will not start until 'working in agrology' is evident; the term is extended accordingly in order to achieve the minimum period of 'working in agrology'.  The A.Ag. program is the responsibility of the local branch.

A mentor’s report/letter must be submitted directly to the BCIA office near the end of the A.Ag. term prior to the Articling Agrologist gaining Professional Agrologist (P.Ag.) status, and will be uploaded under the 'AAg Program' tab in the member profile by staff. This report must confirm that all elements of the A.Ag. program have been completed to their satisfaction, that they met with their mentee at least 2X/year (either in person or electronically), can verify appropriate work and professional development experience has been maintained and can recommend the Articling Agrologist for professional status.

4.  Articling Agrologist Responsibilities

Following acceptance as a member, the new Articling Agrologist will receive a letter(s) from the Registrar that:

  • conveys the Articling Agrologist designation
  • specifiys the minimum length of the A.Ag term
  • outlines the requirements for participation in the A.Ag. program
  • requests the A.Ag. to seek out a mentor and convey this to the A.Ag coordinator of the Branch and the BCIA office by completing the mentoring agreement found within the A.Ag. journal
  • outlines the expectation that activities of the A.Ag. program should be completed within a three year time frame - if not an extension fee will apply
  • sends a journal used to document the program elements during the A.Ag. term, including a checklist with signature page confirming completion of each element.  Most program elements and milestones of the AAg program are uploaded to the 'AAg Program' tab within the member profile then 'CERTIFY' to verify the A.Ag. program is completed. with the mentor letter and reference letters to follow with submission directly to the BCIA office at p.ag@bcia.com

During the A.Ag program the A.Ag. will be required to complete the following:

  • Attend a Branch Annual General Meeting (AGM)
  • EFFECTIVE JANUARY 1, 2018 FOR NEWLY ACCEPTED A.AGs:  Attend one Branch PD event
  • Attend a BCIA Annual General Meeting (provincial AGM)
  • Provide a brief oral report to a branch meeting on academic background, field of specialization, current employment and acknowledge your mentor (typically at a branch AGM)
  • EFFECTIVE JANUARY 1, 2018 FOR NEWLY ACCEPTED A.AGs: A.Ag. to meet with mentor, as a face to face meeting or electronically, at least 2X/year
  • Record continuing professional development (PD) activities using the online reporting form within the member profile after logging-in at www.bcia.com with the payment of their annual fees or on an on going basis (preferred).  One can reference the guidelines in the A.Ag. journal or online if needed when doing the online reporting. **An extension fee of $60 is applied to the A.Ag. membership dues (to equal P.Ag. dues) if 3+ years is maintained as an A.Ag.  It is the expectation that the A.Ag. will complete the articling program within three years.
  • EFFECTIVE APRIL 1, 2018 FOR NEWLY ACCEPTED A.AGs:  A.Ag. to volunteer at a Branch/BCIA event OR sit in at a Branch Executive Meeting/Conference Call (contact your Branch AAg Coordinator for opportunities).
  • Spend the designated A.Ag. term working FULL TIME in the field of agrology in British Columbia for the equivalent of two years (one year if applicable)
  • Attend the in-person BCIA Ethics for Professionals Workshop of which the ethics of professionalism will be discussed using case studies. *After completion it is required to do a self-declaration under 'PD Reports' found within the blue banner after log-in.
  • Complete the online The Introduction to Agrology - WEBINAR of which the profession of Agrology and function of the Institute is presented. Alternatively, Articling Agrologists can complete the 2 to 3 hour in-person Profession of Agrology workshop which may be presented by their local branch as a networking event.  *After completion it is required to do a self-declaration under 'PD Reports' found within the blue banner after log-in.
  • Complete the online webinar Professional Liability presentation - module #1 called Professional Negligence and Regulatory Offences .  * After completion it is required to do a self-declaration under 'PD Reports' found within the blue banner after log-in.

5.  Near the end of the A.Ag term the A.Ag will prepare a written review of their professional development during the A.Ag program and project that forward.  The review will include:

  • An articulation of the member's current area of practice within the scope of the agrology profession
  • A discussion of current issues and potential ethical challenges within the member's areas of practice in British Columbia
  • A documentation of their FULL TIME work experience to show employment in the practice of agrology for the equivalent of two years (or one year if applicable) and their responsibilities within agrology
  • An overview (possibly a diagram) of key elements of the member's "professional network" within the member's area of practice where dialogue and communication needs to be maintained and/or fostered.
  • A one year strategy for continuing professional development
  • Comments on how the A.Ag. program has met their needs as an aspiring professional and suggest how the A.Ag. program can be improved including comments on the mentoring relationship with their mentor.
  • This review is anticipated to be 1500 to 2000 words in length.

6.  At the conclusion of the A.Ag. program the A.Ag. must arrange for submission of the following to the BCIA office:

  • The mentor's letter of recommendation for professional designation that includes:
    • Confirmation of the period of professional work experience as stipulated in the initial letter conveying A.Ag status. 
    • Confirmation of current employment in the field of agrology
    • Confirmation of professional development experience
    • Confirmation of meetings with their mentee, as a face to face meeting or electronically, at least 2X/year
    • Final recommendation regarding elevation to P.Ag status for the member
  • Two letters of reference regarding the A.Ag's work in agrology (in addition to that of the mentor) that confirms:
    • The area(s) of practice of A.Ag.
    • The work experience during the A.Ag. term was undertaken in an ethical manner
    • The technical expertise of A.Ag.
    • The work of the A.Ag. was completed to an acceptable level
    • These letters can be submitted from the A.Ag's supervisor, clients, or registered professionals in good standing.
  • The completed A.Ag. program checklist from the journal (all boxes must be completed prior to submission)
  • The completed A.Ag. program review

Once all of the requirements have been met with the necessary information submitted using the 'AAg Program' tab, and letters sent directly to the BCIA office at p.ag@bcia.com the Deputy Registrar will review the completed file then recommend Professional Agrologist designation to the Registrar for final approval.

7.  Mentor Responsibilities

The mentor will encourage attendance at meetings and participation in branch activities or governance and generally provide support for the new member. They will invite, introduce and welcome the new member to branch activities. The mentor will review and clarify the material and subject matter in the Agrologists Act, Bylaws, Code of Ethics, code of practice and other relevant material. In addition they will assist the A.Ag. in identifying and undertaking professional development activities that may prove useful to the member in their area(s) of practice. The mentor will provide verification signatures for those activities or events of which he/she has personal knowledge of the A.Ag. attending and provide a final recommendation regarding elevation to P.Ag. status for the member.  The mentor will encourage the A.Ag. to meet with them, as a face to face meeting or electronically, at least 2X/year during the A.Ag term.  Additional information is available under Mentorship.

8. Program Overview and Elements/Expectations Table for Download (PDFs)

9. How to Track your Articling Agrologist Program online

Articling Agrologists can now track all of the A.Ag. program elements online, as well as upload your 'End of Program' documents.  You will still be required to submit your A.Ag. Program Checklist with the appropriate dates and signatures.  However, the new A.Ag. program tab on the blue member profile taskbar will help you and BCIA staff better track your program progress.  Download the How to Track Your Articling Agrologist program online (PDF) or go to the webpage under Navigating the Member Area.